How is the award recipient selected?
Each participating institution is responsible for selecting a student to nominate for the scholarship. Faculty may employ any criteria deemed appropriate at their institution, provided the general criteria are met. The selection process may involve automatic consideration of all students in a cohort or application by interested students.
The nominated student will be confirmed as a scholarship recipient once all of the required information and documents, including the deliverables, have been received by the Scholarship Coordinator at Esri Canada. See below for the list of required information and documents, and the required deliverables.
What are the general criteria?
Esri Canada requires that award recipients meet the following criteria:
- Minimum B+ or equivalent average in overall GPA
- Must have completed significant course work and/or postgraduate research using Esri technology
Although not required, it is recommended that all institutions also include a poster in their selection criteria so that it can be submitted to Esri Canada at the time of nomination with the other required information. This would allow the selected student to be immediately confirmed as a scholarship recipient.
Can the award be divided between two or more students?
No. Only one student can be awarded a GIS Scholarship per institution per year.
However, institutions may choose to split the cash portion of the award between more than one student. A student receiving cash only will be referred to as an Esri Canada Higher Education GIS Award recipient. Institutions wishing to split the cash award must contact the Scholarship Coordinator prior to submitting their nomination.
What do we do once we have selected an award recipient?
There are two parties who must be notified: the Scholarship Coordinator at Esri Canada, and the award nominee themselves.
Your institution’s scholarship contact person or their delegate must complete the online nomination form before the close of the nomination period. A link to the online form will be sent to all primary contacts before the nomination period opens. See below for the list of required fields and the dates for the nomination period.
Once the form has been submitted, the Scholarship Coordinator will send an email to the nominee informing them that they have been selected and providing information about the award as well as login credentials for the Esri Canada scholarship site. If the required deliverables were not submitted through the form, the nominated student will be informed that they must submit the deliverables before they can receive the scholarship award.
When may we notify our award recipient?
You may notify your nominee as soon as they have been selected; however, remember that they will not be confirmed as an award recipient until the required deliverables have been submitted.
A blank certificate is included in the package sent to each institution and a template is available to download. You should fill in the appropriate name and date on the certificate, using the template, and present the certificate to the student once they have been confirmed as a scholarship recipient.
If your institution has an awards ceremony and you would like a representative from Esri Canada to be present, contact the Scholarship Coordinator.
What is the deadline for submitting award recipient details?
The nomination period is from February 1 to April 1, 2017. Institutions may submit their nominees at any time during this period.
If you will be unable to to submit a nominee during this period, you must contact the Scholarship Coordinator at Esri Canada as soon as possible to arrange for an extension. No nominations will be accepted after June 1, 2017. Any institution that fails to submit a nominee by June 1 will forfeit their scholarship for 2017.
What information must be submitted for the award recipient?
The following are required fields in the online nomination form:
- Student’s title (Mr., Mrs., Ms., Miss)
- Student’s first and last name
- Student’s full address, including apartment number if applicable (must be a residential address – not a college/university address)
- Student’s telephone number
- Student’s email address
- Educational institution
- Department, school or faculty name
- Program of enrolment
- Expected graduation year
- Expected completion term (fall, winter, spring/summer
The following are optional fields in the online nomination form:
- Student’s preferred name (i.e., a name that they are known by other than their first name)
- Student number
- Supervisor’s name, if applicable
The following documents should be submitted electronically. Hard copies are not required.
- Resume/CV (required for nomination)
- (Unofficial) academic transcript (required for nomination)
- Poster (optional for nomination, required before nominee confirmed)
- Summary report (optional for nomination, required before nominee confirmed)
Any additional information or documents collected from the nominee as part of the selection process may also be submitted through the file request link.
Note that the nominee will not be confirmed as a scholarship recipient until all of the required field information and all of the documents are received.
Is this a recurring program?
The Esri Canada GIS Scholarship award is ongoing. The decision on which educational institutions will be selected and the financial award provided is made by Esri Canada on an annual basis.
Institutions must select an appropriate recipient and ensure that the award recipient submits the deliverables stated below to continue in the Esri Canada Higher Education Scholarship program.
What are the deliverables for award recipients?
Each award recipient must submit a poster and a report demonstrating a special project, lab work, or interesting research use in a specific setting (e.g., promoting education, conservation, disaster response, urban planning, business, engineering, social science, etc.) and its outcomes using Esri’s ArcGIS software. Information about the required format can be found in the FAQ for Students and can also be requested from the Scholarship Coordinator.
The poster and report must be received by June 1. A nominated student will not be confirmed as a scholarship recipient and the award will not be processed until these documents have been received. Requests for exceptions or extensions will be considered on a case-by-case basis. If a nominee has not submitted the required deliverables AND has not arranged for an extension by June 1, they will forfeit their scholarship.
What is the contact information for the Scholarship Coordinator?
Questions regarding the program and award recipient information should be directed to Dr. Krista Amolins at:
Esri Canada Limited
12 Concorde Place, Suite 900
Toronto, Ontario, M3C 3R8
Please update your institution’s profile and notify the Scholarship Coordinator as soon as possible if the scholarship contact person at your institution changes, or if any of their contact information (email, phone number, mailing address) changes.