The following implementation guide has been created to answer questions that you may have in regards to the Esri Canada GIS Scholarship Award as a GIS instructor or scholarship contact person at a participating institution.

The Esri Canada GIS Scholarship Award program provides software, books, training, funding and other benefits to students at colleges and universities across Canada. Each participating institution may nominate one student using a process and criteria that reflect the nature of their GIS program(s). Before the nominee is confirmed as a scholarship recipient by Esri Canada, they must submit the required deliverables: a poster and brief summary report demonstrating their use of Esri technology in a special project, lab work, or interesting research use in a specific setting.

Implementation guide last updated: September 30, 2016

General Information

Award Details

General Information

  • How is the award recipient selected?

    Each participating institution is responsible for selecting a student to nominate for the scholarship. Faculty may employ any criteria deemed appropriate at their institution, provided the general criteria are met. The selection process may involve automatic consideration of all students in a cohort or application by interested students.

    The nominated student will be confirmed as a scholarship recipient once all of the required information and documents, including the deliverables, have been received by the Scholarship Coordinator at Esri Canada. See below for the list of required information and documents, and the required deliverables.

  • What are the general criteria?

    Esri Canada requires that award recipients meet the following criteria:

    • Minimum B+ or equivalent average in overall GPA
    • Must have completed significant course work and/or postgraduate research using Esri technology

    Although not required, it is recommended that all institutions also include a poster in their selection criteria so that it can be submitted to Esri Canada at the time of nomination with the other required information. This would allow the selected student to be immediately confirmed as a scholarship recipient.

  • Can the award be divided between two or more students?

    No. Only one student can be awarded a GIS Scholarship per institution per year.

    However, institutions may choose to split the cash portion of the award between more than one student. A student receiving cash only will be referred to as an Esri Canada Higher Education GIS Award recipient. Institutions wishing to split the cash award must contact the Scholarship Coordinator prior to submitting their nomination.

  • What do we do once we have selected an award recipient?

    There are two parties who must be notified: the Scholarship Coordinator at Esri Canada, and the award nominee themselves.

    Your institution’s scholarship contact person or their delegate must complete the online nomination form before the close of the nomination period. A link to the online form will be sent to all primary contacts before the nomination period opens. See below for the list of required fields and the dates for the nomination period.

    Once the form has been submitted, the Scholarship Coordinator will send an email to the nominee informing them that they have been selected and providing information about the award as well as login credentials for the Esri Canada scholarship site. If the required deliverables were not submitted through the form, the nominated student will be informed that they must submit the deliverables before they can receive the scholarship award.

  • When may we notify our award recipient?

    You may notify your nominee as soon as they have been selected; however, remember that they will not be confirmed as an award recipient until the required deliverables have been submitted.

    A blank certificate is included in the package sent to each institution and a template is available to download. You should fill in the appropriate name and date on the certificate, using the template, and present the certificate to the student once they have been confirmed as a scholarship recipient.

    If your institution has an awards ceremony and you would like a representative from Esri Canada to be present, contact the Scholarship Coordinator.

  • What is the deadline for submitting award recipient details?

    The nomination period is from February 1 to April 1, 2017. Institutions may submit their nominees at any time during this period.

    If you will be unable to to submit a nominee during this period, you must contact the Scholarship Coordinator at Esri Canada as soon as possible to arrange for an extension. No nominations will be accepted after June 1, 2017. Any institution that fails to submit a nominee by June 1 will forfeit their scholarship for 2017.

  • What information must be submitted for the award recipient?

    The following are required fields in the online nomination form:

    • Student’s title (Mr., Mrs., Ms., Miss)
    • Student’s first and last name
    • Student’s full address, including apartment number if applicable (must be a residential address – not a college/university address)
    • Student’s telephone number
    • Student’s email address
    • Educational institution
    • Department, school or faculty name
    • Program of enrolment
    • Expected graduation year
    • Expected completion term (fall, winter, spring/summer

    The following are optional fields in the online nomination form:

    • Student’s preferred name (i.e., a name that they are known by other than their first name)
    • Student number
    • Supervisor’s name, if applicable

    The following documents should be submitted electronically. Hard copies are not required.

    • Resume/CV (required for nomination)
    • (Unofficial) academic transcript (required for nomination)
    • Poster (optional for nomination, required before nominee confirmed)
    • Summary report (optional for nomination, required before nominee confirmed)

    Any additional information or documents collected from the nominee as part of the selection process may also be submitted through the file request link.

    Note that the nominee will not be confirmed as a scholarship recipient until all of the required field information and all of the documents are received.

  • Is this a recurring program?

    The Esri Canada GIS Scholarship award is ongoing. The decision on which educational institutions will be selected and the financial award provided is made by Esri Canada on an annual basis.

    Institutions must select an appropriate recipient and ensure that the award recipient submits the deliverables stated below to continue in the Esri Canada Higher Education Scholarship program.

  • What are the deliverables for award recipients?

    Each award recipient must submit a poster and a report demonstrating a special project, lab work, or interesting research use in a specific setting (e.g., promoting education, conservation, disaster response, urban planning, business, engineering, social science, etc.) and its outcomes using Esri’s ArcGIS software. Information about the required format can be found in the FAQ for Students and can also be requested from the Scholarship Coordinator.

    The poster and report must be received by June 1. A nominated student will not be confirmed as a scholarship recipient and the award will not be processed until these documents have been received. Requests for exceptions or extensions will be considered on a case-by-case basis. If a nominee has not submitted the required deliverables AND has not arranged for an extension by June 1, they will forfeit their scholarship.

  • What is the contact information for the Scholarship Coordinator?

    Questions regarding the program and award recipient information should be directed to Dr. Krista Amolins at:

    Esri Canada Limited
    12 Concorde Place, Suite 900
    Toronto, Ontario, M3C 3R8

    Email: kamolins@esri.ca
    Telephone: 647-943-1812
    Fax: 416-441-6838

    Please update your institution’s profile and notify the Scholarship Coordinator as soon as possible if the scholarship contact person at your institution changes, or if any of their contact information (email, phone number, mailing address) changes.

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Award Details

  • What does the award offer?

    The award offers a one-time cash payment for the individual student that you select. It also offers software, books, access to e-learning courses through the Esri Training site, Esri Canada instructor-led training and registration for one of Esri Canada’s User Conferences.

  • How will the cash payment be made?

    In most cases, a cheque will be mailed directly to the student.

    Please contact the Scholarship Coordinator if you would like to make alternative arrangements. Other options include:

    • Cheque made payable to the student but mailed to the institution to be handed out during an award ceremony.
    • Cheque made payable to the student but mailed to the institution and withheld until the student submits the required deliverables.
    • Cheque made payable to and sent to the institution, to be disbursed to the student by the institution.
  • What software is included?

    Each scholarship recipient will receive a perpetual license of Esri’s ArcGIS software, for education and research use:

    • ArcGIS for Desktop Advanced Single Use
    • ArcGIS for Desktop Single Use Extensions:
      • ArcGIS Spatial Analyst
      • ArcGIS 3D Analyst
      • ArcGIS Geostatistical Analyst
      • ArcGIS Network Analyst
      • ArcGIS Publisher
    • A one-year ArcGIS Online Organization subscription (includes 100 service credits and 1 named user)
    • One year of maintenance (provides technical support, any software updates and unlimited access to e-learning courses through the Esri Training site)

    In addition, each scholarship recipient will receive a one-year subscription to the Esri Developer Network (EDN), which includes ArcGIS for Server for development purposes.

    Scholarship recipients will need to have or create an Esri Account to download the software and obtain authorization codes through My Esri.

  • What books are included?

    The following three Esri Press books will be provided as part of the award:

    • Python Scripting for ArcGIS
    • Getting to Know Web GIS
    • The Esri Guide to GIS Analysis, Volume 3

    The books will be shipped to the scholarship recipient’s address.

  • Can you provide more information about the Esri Training site?

    The Esri Training site was launched in August 2016. It provides a single, searchable catalogue of learning resources in different formats including Esri Press books, web courses, SpatiaLABS and MOOCs. Certain resources are freely available or simply require an ArcGIS Online account.

    Unlimited access to all e-learning content, such as self-paced web courses previously available through Esri’s Virtual Campus, is provided through a current maintenance subscription. One year of maintenance is included in the scholarship award.

  • What does instructor-led training include?

    Two Esri Canada instructor-led standard training courses are included in the scholarship award and are to be chosen by the award recipient. These courses will be provided at either an Esri Canada training centre or online via Esri Canada’s virtual classroom.

    Students must take the training courses in the calendar year in which the scholarship is awarded unless arrangements are made with the scholarship coordinator before the end of that year.

  • Is support offered with the student software?

    Yes, one year of telephone and/or email support is included with the software maintenance. Self-help is available through FAQs, Tutorials & Alerts, Esri Online Support Center, My Esri and the Esri Canada Resource Finder.

  • When will the selected student receive the award?

    In all cases, the Scholarship Coordinator will send a notification email to the nominee and the scholarship contact(s) at the institution soon after the nomination has been submitted.

    If the required deliverables were included in the nomination submission as well as all other required information and documents, the nominee will immediately be confirmed as a scholarship recipient and the award will start to be processed within 5 business days.

    If any information, documents or deliverables were omitted from the nomination submission, this will be indicated in the notification email. The nominee will be asked to provide the missing item(s) as soon as possible and informed that the scholarship award will not be processed until the item(s) are received by the Scholarship Coordinator. They will also be informed that if they have not provided the item(s) by June 1, and do not have an agreement with the Scholarship Coordinator for a later deadline, they will forfeit the scholarship.

    It may take 5 to 10 additional business days, or more, for the software and book order and cash payment to be fully processed and sent. We appreciate your patience in the event of untimely delays. Any questions with regards to the process may be sent to the Higher Education Scholarship Coordinator.

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