How is the award recipient selected?
Each participating institution is responsible for selecting one student to receive the scholarship. Faculty may employ any criteria deemed appropriate at their institution, provided the general criteria are met. The selection process may involve automatic consideration of all students in a cohort or application by interested students.
The selected candidate will be confirmed as a scholarship recipient once all of the required information and documents, including the deliverables, have been received by the Scholarship Coordinator at Esri Canada. See below for the list of required information and documents, and the required deliverables.
What are the general criteria?
Esri Canada requires that award recipients meet the following criteria:
- Minimum B+ or equivalent average in overall GPA
- Must have completed significant course work and/or postgraduate research using Esri technology
Please contact the Scholarship Coordinator if you have any questions about how these criteria should be applied.
Although not required, it is recommended that all institutions also include a poster in their selection criteria so that it can be submitted to Esri Canada at the time of nomination with the other required information. This would allow the selected student to be immediately confirmed as a scholarship recipient.
Can the award be divided between two or more students?
No. Only one student can be awarded a GIS Scholarship per institution per year.
However, institutions may choose to split the cash portion of the award between more than one student. A student receiving cash only will be referred to as an Esri Canada Higher Education GIS Award recipient. Institutions wishing to split the cash award must contact the Scholarship Coordinator prior to submitting their candidate’s and award recipient’s information.
What do we do once we have selected an award recipient?
There are two parties who must be notified: the Scholarship Coordinator at Esri Canada, and the candidate themselves.
Your institution’s scholarship contact person or their delegate must complete the online nomination form before the close of the nomination period. See below for the list of required fields and the dates for the nomination period. The form will only be accessible after signing in to your institution’s profile in the Esri Canada Scholars Web Portal. Please contact the Scholarship Coordinator if you have misplaced your login credentials.
Once the form has been submitted, the Scholarship Coordinator will send an email to the candidate informing them that they have been selected and providing information about the award as well as login credentials for the Esri Canada Scholars Web Portal site. If the required deliverables were not submitted through the form, the candidate will be informed that they must submit the deliverables before they can receive the scholarship award.
When may we notify our award recipient?
You may notify your candidate as soon as they have been selected; however, remember that they will not be confirmed as an scholarship recipient until the required deliverables have been submitted.
A blank certificate is included in the package sent to each institution and a template is available to download. You should fill in the appropriate name and date on the certificate, using the template, and present the certificate to the student once they have been confirmed as a scholarship recipient.
If your institution has an awards ceremony and you would like a representative from Esri Canada to be present, contact the Scholarship Coordinator.
What is the deadline for submitting award recipient details?
The nomination period is from February 1 to April 2, 2018. Institutions may submit their candidate’s information at any time during this period.
If you will be unable to to select a candidate during this period, you must contact the Scholarship Coordinator at Esri Canada as soon as possible to arrange for an extension. No candidates will be accepted after June 1, 2018. Any institution that fails to submit a nominee by June 1 will forfeit their scholarship for 2018.
What information must be submitted for the award recipient?
The following personal information is required:
- Student’s title (Mr., Mrs., Ms., Miss, other)
- Student’s first and last name
- Student’s full residential address, including apartment number if applicable (must not be a college/university lab or dorm address)
- Student’s telephone number
- Student’s email address
- Educational institution
- Department, school or faculty name
- Program of enrolment
- Expected graduation year
- Expected completion term (fall, winter, spring/summer
The following information is optional:
- Student’s preferred name (i.e., a name that they are known by other than their first name)
- Student’s alternative email address (e.g., if their primary address is an institution email, they may provide an alternative address that can be used after graduation)
- Student number
- Supervisor’s name, if applicable
If you have concerns about or are prevented by regulations at your institution from sharing students’ information, you may ask the candidate to provide the required information.
In addition to the information listed above, four documents must be submitted before the award will be processed. All documents should be submitted electronically through the file request link given in the online form. Hard copies are not required.
- Academic transcript (unofficial transcripts are acceptable)
- Poster (must be submitted for candidate to receive award)
- Summary report (must be submitted for candidate to receive award)
Any additional information or documents collected from the candidate as part of the selection process may also be submitted through the file request link.
Note that the candidate will not be confirmed as a scholarship recipient and will not receive the award until all of the required information and all of the documents are received.
Is this a recurring program?
The Esri Canada GIS Scholarship award is ongoing. The decision on which educational institutions will be included in the program and the components of the scholarship, including the financial award, is made by Esri Canada on an annual basis.
Institutions must select an appropriate recipient and ensure that the award recipient submits the deliverables stated below to continue in the Esri Canada GIS Scholarship program.
What are the deliverables for award recipients?
Each award recipient must submit a poster and a report demonstrating a special project, lab work, or interesting research use in a specific setting (e.g., promoting education, conservation, disaster response, urban planning, business, engineering, social science, etc.) and its outcomes using Esri’s ArcGIS software. Information about the required format can be found in the FAQ for Students and can also be requested from the Scholarship Coordinator.
The poster and report must be received by June 1. A candidate will not be confirmed as a scholarship recipient and the award will not be processed until these documents have been received. Requests for exceptions or extensions will be considered on a case-by-case basis. If a candidate has not submitted the required deliverables AND has not arranged for an extension by June 1, they will forfeit their scholarship.
Candidates may also submit a Story Map in addition to the other deliverables or instead of a report.
What is the contact information for the Scholarship Coordinator?
Questions regarding the program and award recipient information should be directed to Dr. Krista Amolins at:
Esri Canada Limited
12 Concorde Place, Suite 900
Toronto, Ontario, M3C 3R8
Please update your institution’s profile and notify the Scholarship Coordinator as soon as possible if the scholarship contact person at your institution changes, or if any of their contact information (email, phone number, mailing address) changes.